Instructions for Organizing a Special Session
Special sessions are held in one or more two to three hour blocks of time, each
of which typically consists of four to six 1/2 hour talks or a one hour
overview and two to four 1/2 hour talks. These time blocks may include a 1/2
hour break in the middle. The 1/2 hour slot includes time for questions. It
is preferable that sessions have two organizers, one an experienced person and
the other a younger colleague or student.
The duties of the session organizers are:
The scientific quality of a special session is the sole responsibility of the
- Submit a proposal for the session to the Chair of the Scientific Committee.
- Invite the speakers
- Maintain a web page describing the session with talk abstracts provided.
Examples can be found on the ACA web page.
Sample letter of invitation:
_xxx_ and I are inviting you to make a 1/2 hour (1 hour) presentation,
including questions, in the Special Session, _Put Title Here_, that
we are organizing for the Applications of Computer Algebra (ACA) conference
being held in _Location and Dates_. More information about the meeting can be
and more information about the special session can be found at
http://_Put web page here_
You are responsible for all of your expenses for the meeting including
registration fee, travel, lodging and food. However, pending the funding of a
grant, some funds may be available to assist attendees. Information about this
funding will be posted on the meeting web page. Young researchers and students
will be given priority for these funds, as will requests for modest partial