Instructions for Organizing a Special Session

Special sessions are held in one or more two to three hour blocks of time, each of which typically consists of four to six 1/2 hour talks or a one hour overview and two to four 1/2 hour talks. These time blocks may include a 1/2 hour break in the middle. The 1/2 hour slot includes time for questions. It is preferable that sessions have two organizers, one an experienced person and the other a younger colleague or student.

The duties of the session organizers are:

Submit a proposal for the session to the Chair of the Scientific Committee.
Invite the speakers
Maintain a web page describing the session with talk abstracts provided. Examples can be found on the ACA web page.

The scientific quality of a special session is the sole responsibility of the session organizers.

Sample letter of invitation:

Dear _xxx_:

_xxx_ and I are inviting you to make a 1/2 hour (1 hour) presentation, including questions, in the Special Session, _Put Title Here_, that we are organizing for the Applications of Computer Algebra (ACA) conference being held in _Location and Dates_. More information about the meeting can be found at

http://math.unm.edu/~aca/

and more information about the special session can be found at

http://_Put web page here_

You are responsible for all of your expenses for the meeting including registration fee, travel, lodging and food. However, pending the funding of a grant, some funds may be available to assist attendees. Information about this funding will be posted on the meeting web page. Young researchers and students will be given priority for these funds, as will requests for modest partial support.